Operations and back office
Documents, approvals, procurement and schedules stop living in email and Excel. A person looks at the exceptions rather than at every line.
What people usually arrive with
What we do
Incoming documents and invoices
Delivery notes, invoices, acts, waybills and specifications are read, matched against the order and entered into 1C, BAS or another accounting system. Anything doubtful goes to a person.
Approvals and internal requests
A request, an approval route, notifications in Telegram or Teams, and the decision recorded in the accounting system.
Procurement and suppliers
Price lists collected, offers compared, automatic requests to suppliers, delivery dates tracked.
Logistics and dispatch
Carrier requests and documents processed, cargo statuses updated, customers notified automatically. The dispatcher gets only the exceptions.
Planning and schedules
Load across staff, rooms and crews, rebooking, reminders and protection against double bookings.
Computer vision on the floor and in the warehouse
Quality control by camera, counting, plate and label recognition, stock taking from photos, drawing analysis.
What this looks like in practice
Typical scenarios in this area: what people arrive with and what we do about it. These are not named client cases, the confirmed work is collected in the portfolio.
- Situation
- Two people spent every day transferring supplier notes into the accounting system.
- What we do
- The document is read and matched against the order. A person reviews the discrepancies, not the whole stack.
- Situation
- Enquiries arrived by email as specifications, and the quote took several days by hand.
- What we do
- The specification is parsed, the lines matched to the product catalogue, and the quote prepared for review.
- Situation
- Bookings were kept in two places, and clashes surfaced on site.
- What we do
- One schedule with load checks and a reminder to the customer the day before.
The questions we get most
Book a thirty minute conversation
Pick a time that suits you. We will talk about how the process works today and where it breaks